Heroic Event Productions Blog

A lot of work goes into hosting a great event no matter what size it is, but larger events require bigger venues and more of everything. And more almost always means more complicated, especially when you’re talking about audio-visual requirements. So, what goes into AV setup for a large-scale event?

Producing a large event is a lot of work. Heck, even a smallish event can have a lot of moving parts, and they all have to come together just-so. Why not make your job a little easier by investing in quality event management software? Technology can help you save time, avoid overlooking important details, watch your budget, and give your attendees the best possible experience. All with less worry and stress.

Here are some of the best software options to try in 2019, along with some tips to pick the best one for you.

If you’re planning an event for your business or organization, load in and load out may not be the first thing that comes to mind. It may not be “your job,” but a smooth load in and load out process can make all the difference for your event. So it is up to you, as the planner, to do everything you can to ensure event setup goes well.

Nothing jazzes employees up after the New Year more than a fun event. Usually, your employees are riding a holiday high after taking time off to be with family. They're inspired to start the New Year with eagerness and renewed motivation.

So, it's the perfect time to host an event to keep that excitement going in the office. To avoid an annual snoozer, here are some tips to throw a kickass annual corporate event.

If you're an event planner, every one of your projects incorporates audio visual elements in some way. Your needs might be quite simple, or they could be fantastically complex. You don’t have to be an AV expert (that’s what the pros are for!), but a basic understanding of the terminology and how to work with your AV team will help make each of your AV events flawless.

With that in mind, we’ve put together this crash course on AV. We hope it helps!

You want people to attend your event, yes? Then don’t get so caught up in planning the experience itself that you forget to promote it! When considering how to promote an event, the more avenues you can tap into, the better — as long as they’re relevant, of course. So, go ahead and use traditional options such as posters and press releases, but be creative, too. Especially when it comes to digital promotion.

Planning a gala? These events are a staple for fundraising and corporate celebrations. But if you think your next gala needs to include only a few white stage lights, a projector, white tablecloths, a plated dinner, and guests seated at the same table all night, think again. Toss those traditional assumptions aside and make way for something fresh, energizing, and definitely memorable.

Here are six ways to plan a non-traditional gala.

For every event, there is a maximum capacity, but that doesn't mean you can't have virtual attendees. More and more events are providing ways to participate from anywhere. But how can you engage with your online guests and make them feel part of the crowd, rather than an outsider looking in?

It takes some extra planning and the right equipment, but it can be well worth the effort. (And, PS, you can also earn more revenue to help cover the costs.) So, let’s take a closer look.

If you've ever been to a fundraising event, you likely cruised the silent auction tables and watched (perhaps in amazement) as an autographed football jersey sold for $500 in the live auction. Auctions are one of the most fun and profitable ways for organizations to raise money. But a charity auction is also a lot of work.

Whether your event will feature a silent auction, live auction, or both, you’ll need careful planning and savvy strategy to bring in top dollar. In addition to auction item donors, recruit sponsors to help cover event costs because, ultimately, “top dollar” really means net income.

Quality events are expensive, especially if you include state-of-the-art technology, live music, and professional AV. Event sponsors can help fund your next event and also add value to make it a truly superb experience. They can provide in-kind support such as tables and chairs or hors d'oeuvres, or they can provide good old-fashioned cash.

So, how can you pique their interest? And who should you ask?