Small Event Tips: What You Need to Plan a Small Event

Posted by Jon Young on Mar 12, 2019 4:28:08 PM

If you are new to event planning, you’re still learning what kind of AV equipment is available, let alone what’s necessary for a particular type and size of event. That’s OK, there’s a lot to learn. And even seasoned pros sometimes need help when it comes to knowing how to plan a small event that makes the best use of audio and visuals.

So, let’s talk about the kind of equipment small events typically require. Even when your audience is small — say, around 75–200 people — you still need entertainment and/or speakers. Every event has some kind of programming, so it’s simply a matter of scale.

Maybe you just need the basics for a meeting with presentations or an awards luncheon that will include a video or live entertainment. Whatever the details, the last thing you want to do is cut corners. The event will reflect on your company or client, and on you as the event planner, so you want it to deliver its professional best.  

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Topics: Event Planning

Event Management Tips: 6 Ways to Reduce Stress While Planning an Event

Posted by Jon Young on Mar 8, 2019 10:12:28 AM

Looking for some event management tips to help reduce stress? You’ve come to the right place. Being an event planner sounds like nothing but fun to those who don’t have to do the job. But you know it takes a lot of creativity and careful choreography to pull things off flawlessly. And that, of course, is stressful.

You’re responsible for managing vendors, presenters, performers, caterers, contracts, marketing, and all those tiny details that go into planning an event. You’re good at that, but you need to get good at managing your stress, too. So, here are some event management tips that are guaranteed to help:

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Topics: Event Planning

7 Websites That Make Finding an Event Space Easy

Posted by Jon Young on Mar 6, 2019 10:55:03 AM

Using new or unusual venues keeps events interesting and engaging. But finding the perfect event space can be time-consuming. It has to be the right choice, otherwise, your event could flop or execution could become a major headache. Thankfully, there are websites you can consult to simplify your selection process.

Here are some of the best websites we’ve found that make finding an event space easier. While some of them are global in reach, others focus on the U.S. Many even allow you to contact the venue or submit requests for proposal (RFPs) directly from the site. 

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Topics: Event Planning

How Syncing Projection Mapping to Music can Enhance Your Event

Posted by Jon Young on Mar 4, 2019 10:38:47 AM

Projection mapping is a great way for entertainers or speakers to engage with their audience. But have you thought of combining sight and sound by syncing projection mapping to music? We can do that. Talk about creating a cohesive and eye-catching AV element!  Your event is sure to be the talk of the town.

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Topics: Event Production, Event Technology

What the Numbers Say About Your Event's Audience Engagement

Posted by Jon Young on Feb 27, 2019 9:38:01 AM

Creating an engaging event for your attendees is top of mind as you’re planning the event. But how do you know if you succeeded? Can you actually measure audience engagement — and, if so, how?

You can look around as your event unfolds to see how people are reacting (and you should), but that’s pretty vague and doesn’t necessarily give you an accurate picture. You need reliable data. Details. Ideally, you need to measure attendee response to every aspect of your event — not only the content but the ambiance, the food, the venue, even the back-end processes such as sign-up. Sure, people came to your event, but were they engaged?

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Topics: Event Planning

Beyond Your Logo: 5 Classy Ways to Brand an Event

Posted by Jon Young on Feb 19, 2019 3:46:11 PM

Branding your event is really important for business, but attendees don't want to see your logo and brand colors plastered all over the venue. Too much, and it all becomes “background music,” losing its visual impact. Besides, your brand is more than your logo and colors anyway — it’s the total perception people have of the company, whether they’re employees, customers, or event guests.

So, what are some branding ideas that will draw positive, memorable attention? You want buzz, not zzzzzzzzzz. So think beyond the same-old-same-old.

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Topics: Event Planning

No Filter Needed: How to Add an Instagram Museum to Your Event

Posted by Jon Young on Feb 14, 2019 10:43:06 AM

Creating an engaging experience that attendees can share on social media platforms is crucial to the success of your event and future attendance. And what better way to invite your attendees to engage with the event than by installing an Instagram museum, where they can snap selfies and post to social media!

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Topics: Trends, Event Planning, Event Technology

Cue the Music: Best Way to Set the Mood at Your Event

Posted by Jon Young on Feb 12, 2019 8:35:32 AM

Music has a strong correlation to memories and mood. Whether you choose a DJ or live musical entertainment for your event, make sure their playlist and their style match the atmosphere you want to create. If you succeed, attendees may remember your event for years to come every time they hear a certain song or listen to a specific band. That’s the power of mood music.

Successful mood music is no afterthought. There are a number of factors that you’ll want to consider before making any musical decisions, and you’ll want to get busy with that as soon as you start planning your event. Not only is music integral to your entire event experience, the best DJs and bands often book up far in advance.

Here are four key elements you’ll want to think about:

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Topics: Event Production

Successful Event Planning: How to Improve From One Event to The Next

Posted by Jon Young on Feb 7, 2019 3:49:36 PM

Successful event planners make a point of learning from every event, so they can make the next ones even better. One of the most effective ways to do that is to host a post-event meeting with vendors, speakers, entertainers, and staff to talk about what went well and what needs improvement.

These meetings are invaluable. You can use what you learn to build on this year’s success and avoid or remedy what didn’t work so well to avoid repeating history.

So, what does this post-event meeting look like, when do you host it, and who should be there?

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Topics: Event Planning

7 Loading Dock Questions to Ask Your Venue

Posted by Jon Young on Feb 5, 2019 11:43:10 AM

A large event requires coordination among several vendors, many of whom will need to use the loading dock to get equipment in and out of your event. Most venues have rules and restrictions for using their loading docks. As an event planner, it's important to know those rules so you can communicate them to your vendors.

Here are some loading dock questions you should ask your venue. Do this as soon as possible because everyone (including you) will have to plan ahead to ensure loading dock activities run efficiently and safely.

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Topics: Venue Tips, Event Production

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