Video has become a common feature in many successful and engaging events, and most of these videos are displayed on an LED screen. But, if your formatting is off, your display may fail to fill the screen, or it will look squished, stretched, or worse. No one wants that! To ensure your event video has maximum impact, here are some tips on formatting for a large LED screen.
Retailers and office building owners spend thousands of dollars to get their interior lighting just right because color and intensity matter even when you don’t overtly notice the light. But what if you want visible color? The right color scheme can transform your event whereas the wrong event lighting colors can send the wrong message.
Looking to add a little “atmosphere” to your event? Perhaps some smoke, haze, or fog? Smoke machines and hazers are popular for large-scale events because you can create a cool look that permeates your room or generates special lighting effects.
Here are some ways these machines can enhance your event.
Topics: Event Production
When you’re checking out venues for your next event, look up. Why? Because ceiling height matters, too.
You may be a pro at examining the room’s layout, walls, even the floor — mentally picturing how you might arrange the room. But are you forgetting the ceiling? Believe it or not, your venue's ceiling height has a big impact on both the acoustics and rigging for your event.
Topics: Event Production
When you work with an audio visual team, it can be supremely helpful to know who does what. The more complex your production, the larger your tech team will be, but many of the key roles remain pretty much the same. Don't worry if you don’t know every individual and their job, they will still do the same amazing work they always do. But the more you understand specific behind-the-scene roles before and during your event, the smarter and more creative you can be in planning and executing something truly memorable.
Here are some common job titles in the AV industry and their responsibilities.
Remember that favorite stuffed teddy bear you had to take everywhere with you as a kid? And if your parents forgot to pack him, chances are, you were not a happy camper? You wanted to bring him because you trusted him. He brought you comfort and peace of mind while traveling to a new place and encountering new people.
Now, think of your AV team like your favorite teddy bear. Just because you're traveling out of town to host an event doesn't mean you have to hire a new, local AV team. Bring yours with you! In fact, bringing your own team can benefit you (and your event) in three critical ways.
Trust. Continuity. Peace of mind.
Whether your big event is going to be in a stadium or arena or a hotel ballroom, everybody would love to have the same kinds of sound and lighting as the pros use. But what if you don't have access to all that big equipment? You can still use some of their tips.
"The impact of your event depends a lot on the talent and creativity of your AV team," says Mike Rice, production manager here at Heroic Productions.
So, if you want your event to be extra special, he suggests remembering that there shouldn't be a "standard" setup for sound and lighting. It should always be based on the venue. "You should mix sound in a glass wall ballroom completely differently than in a stadium," he notes.
Topics: Event Production
Structural staging for events almost seems to materialize right before your eyes. It’s impressive, to be sure. But most non-AV folks don’t think about what it really takes to set up and tear down, or how critical event safety is during those processes. Equipment is heavy, and it’s fragile. So are human bodies. Rigging all that heavy equipment can be dangerous if you don't take proper safety precautions.
No one wants injuries whether minor or catastrophic. Following these tips will help ensure your event production staff and crew stay safe during setup and teardown.
If your event includes a presentation or performers, your stage should be the focal point of the room. But where should it go? The front of the room may seem obvious, but is that the best location? If people can’t comfortably see the action, your event will be a bust. These tips will help you determine the best event staging for your space.
Hint: Get your AV team involved in planning right from the beginning. That way, you can avoid overlooking vital details and get the best show on earth (or at least on your stage) for your budget.
Lighting during an event plays a much bigger role than most people realize. When done right, lighting seamlessly creates a mood and enhances the theme of the event. But if you have never worked with lighting before, there are a few things you should know that will impact how it will affect the feel of your event. In this video, Heroic’s Jon and Steve talk through some key information to consider when choosing what type of lighting should be used at your next event.