7 Loading Dock Questions to Ask Your Venue

Posted by Jon Young on Feb 5, 2019 11:43:10 AM

A large event requires coordination among several vendors, many of whom will need to use the loading dock to get equipment in and out of your event. Most venues have rules and restrictions for using their loading docks. As an event planner, it's important to know those rules so you can communicate them to your vendors.

Here are some loading dock questions you should ask your venue. Do this as soon as possible because everyone (including you) will have to plan ahead to ensure loading dock activities run efficiently and safely.

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Topics: Venue Tips, Event Production

An AV Experience: What We Learned from Super Bowl LIVE

Posted by Jon Young on Jan 29, 2019 10:07:52 AM

The opportunity to work on Super Bowl LIVE festivities doesn't happen very often for Minnesota vendors. In fact, the last time we hosted The Big Game was in 1992, when the Washington Redskins defeated the Buffalo Bills 37–24 at Hubert H. Humphrey Metrodome. When The Big Game came to U.S. Bank Stadium last year, we were honored to have a seat at the table by being chosen as the lighting provider for all of Super Bowl LIVE 2018.

Super Bowl LIVE was hands-down the largest event we've participated in to date, and it challenged us in ways we've never experienced before. We learned a number of great lessons from our AV experience at Super Bowl LIVE that we wanted to share with others in the event production world. Before we jump into the lessons we learned, it's important that we lay out the details of this large-scale event.

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Topics: Venue Tips, Event Production, Event Planning

Event Production 101: What it Takes to Pull Off a Large Event

Posted by Jon Young on Jan 17, 2019 11:14:07 AM

A lot of work goes into hosting a great event no matter what size it is, but larger events require bigger venues and more of everything. And more almost always means more complicated, especially when you’re talking about audio-visual requirements. So, what goes into AV setup for a large-scale event?

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Topics: Venue Tips, Event Production, Event Planning

Why Venue Capacity is About More Than Body Count

Posted by Jon Young on Oct 9, 2018 10:26:13 AM

You're planning an event for 500 people. You find the perfect venue that claims to comfortably seat 550. Perfect! Except you didn't account for the stage, soundboard, sign-in table, photo booth, buffet, or bar. Oops! You quickly learn — the hard way — that venue capacity is about more than just body count.

Besides, just because the fire marshal assigns a capacity figure to a venue, doesn’t mean you want to fill it to the max. There is a lot to be said for comfort, too. Feeling crammed into a space isn’t conducive to relaxation, learning, or enjoyment. Here's why it's important to pay close attention to venue capacity for your event.

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Topics: Venue Tips

Top Factors When Choosing Corporate Event Locations

Posted by Jon Young on Oct 4, 2018 9:18:38 AM

You have a large corporate event coming up and you need to find a location that works for everyone. Do you want to be close to the office for convenience or further away for a retreat feel? And just as important, if you have entertainment or a big speaker planned, how will the venue work for your show? Here are some key factors to consider when looking for an event location.

Your goals

Every event has a purpose, whether it’s training, entertainment, a major announcement, or something else. You can be creative when it comes to corporate event locations (and your attendees will probably thank you for that), but the venue you choose must be conducive to your overall goals. Remember that workarounds, whether for audio-visual or any other set-up, will cost more and may not deliver quite the experience you envision.

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Topics: Venue Tips, Event Planning

Eco-Friendly Event Planning: 8 Ways to Host a Sustainable Event

Posted by Jon Young on Sep 27, 2018 10:27:57 AM

Sustainable living keeps getting more and more popular with many people, whether that’s opting for reusable shopping bags, organic cotton clothes, LED light bulbs, or composting food scraps. So, it's no surprise that making events eco-friendly is becoming more and more popular, too. Doing your part to conserve our natural resources can boost your event’s appeal and give attendees more ways to engage while they’re there.

If you’re not yet an old hand at the Three R’s – reuse, reduce, recycle – don’t worry. There are lots of easy ways to started, and every step you take makes a difference.

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Topics: Venue Tips, Trends, Event Planning

Ask the Pros: Everything You Need to Know About Event Rigging

Posted by Jon Young on Aug 14, 2018 10:43:42 AM

If you've ever attended a live concert, chances are you noticed the stellar light show dancing on the walls, ceiling, and over the faces of the people in the crowd. Those lights add so much visual appeal to the show and they're crucial to illuminating the singer, but without rigging, a light show of that size couldn't happen.

Not familiar with rigging? Here's everything you need to know.

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Topics: Venue Tips

Tour Tips: How to Take Your Corporate Events on the Road

Posted by Jon Young on Aug 7, 2018 11:48:05 AM

Multi-location corporate events are more popular than ever. But that can really complicate things for event planners because corporate events that are scheduled in series should all have the same look and feel, no matter where you are. So, how can you take your show on the road and do it right?

Here are some tips using Delta Airlines' retirement event for the 747 fleet.

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Topics: Venue Tips, Event Planning

Audio Considerations for Your Next Event [VIDEO]

Posted by Jon Young on Jul 12, 2018 10:19:15 AM

When putting together an event, audio may be one of the last things you consider. You just plug in a mic and go, right? Wrong. Audio requires careful attention to detail and forethought like so many aspects of event planning. Let us walk you through just a few of the basics of audio.

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Topics: Venue Tips, Event Technology, Video Blogs

5 Event Planning Tips to Create Cohesive Multi-Site Events

Posted by Jon Young on Jul 10, 2018 5:01:17 PM

Hosting an event no longer means you have to be limited to one location. You can take advantage of technology to increase attendance and create a more inclusive event. And you can do it without sacrificing the sense of “being there” that sparks attendee engagement. Here are some event planning tips that will open new doors for those looking to produce meaningful, memorable programs.

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Topics: Venue Tips, Event Planning

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